This guide on how To do a Logbook Transfer in Kenya? Transferring a logbook in Kenya is a crucial step in formalizing the ownership of a motor vehicle.
Whether you’re buying or selling a car, understanding this process ensures a smooth transition of legal ownership and helps avoid future disputes.
In this blog, we’ll guide you through the necessary steps to complete a logbook transfer using the NTSA TIMS portal, covering everything from account registration to payment of the required fees. By following these steps, you can ensure that the transfer is carried out efficiently and without any hitches.
What are the Logbook Transfer Requirements in Kenya?
To transfer a logbook in Kenya, you’ll need the following:
- Active NTSA TIMS Account: Both the buyer and seller must have an account on the NTSA TIMS platform.
- Filled KRA Transfer Form C: Both parties need to fill out this form.
- Scanned Copy of the Logbook: A clear, colored PDF copy of the logbook must be uploaded.
- Original Logbook Document: The physical logbook is required.
- Verification Code: A code sent via SMS to verify the transfer.
- Payment of Fees: Fees vary based on the engine capacity of the vehicle.
Would you like more information on any of these requirements?
Logbook Transfer in Kenya
Transferring a logbook in Kenya involves updating the vehicle ownership details when it changes hands, be it through sale, inheritance, or gifting.
The logbook, or Certificate of Registration, stands as proof of ownership and is issued by the National Transport and Safety Authority (NTSA).
The entire process is conducted online via the NTSA’s Transport Integrated Management System (TIMS). Both the buyer and the seller must have TIMS accounts and provide essential details like identification documents, PIN numbers, and the vehicle’s registration details.
Once the application is submitted, the NTSA reviews it, and, upon approval, the new logbook is issued in the buyer’s name.
Completing a logbook transfer is not only a legal requirement but also crucial for preventing future disputes over vehicle ownership.
It ensures the vehicle is correctly registered under the new owner, safeguarding the interests of both parties in the transaction.
Logbook Transfer Requirements In Kenya for Seller and Buyer
To transfer a car in Kenya, both the seller and the buyer must have accounts on the National Transport and Safety Authority (NTSA)’s Transport Integrated Management System (TIMS).
For additional security, it is advisable to enable SMS code notifications during the verification process.
If either party already has an eCitizen account, they can use those same login details to access TIMS for the logbook transfer process.
Seller’s Steps:
- Log in: The seller should start the transfer process by visiting NTSA’s website and logging into their TIMS account.
- Vehicle Registration: Navigate to the “Vehicle Registration” section and select “Apply for Transfer of Ownership.”
- Select Vehicle: The system will display a list of the seller’s registered vehicles. Select the vehicle to transfer and proceed.
- New Owner’s Details: Enter the buyer’s details, ensuring the new owner has a TIMS account. Choose the type of ownership (Individual, Financier, or Diplomatic Mission).
- Upload Logbook: Upload a clear, colored scanned copy of the logbook in PDF format.
- Verify and Submit: Request a verification code via SMS, enter it, and tick the declaration box. After making the necessary payment, submit the application. A confirmation notification will appear, and the buyer will be required to accept the transfer.
Buyer’s Steps:
- Log in: The buyer logs into TIMS through NTSA’s website.
- Accept Ownership: Navigate to the “Vehicle Transfer” section and select “Accept Ownership.”
- Finalize Process: Review the vehicle details and approve the transfer by ticking the declaration box and submitting the request.
- Collection Details: If the new owner is an individual, they should specify the collection point and the ID of the person authorized to collect the logbook.
- Await Approval: Once the buyer submits the application, NTSA will process the transfer, and both parties will receive an SMS notification when the transfer is approved.
The entire process ensures that vehicle ownership is updated in the NTSA system, protecting both the seller and buyer from future legal or ownership disputes.
How To do a Logbook Transfer in Kenya?
Transferring a logbook in Kenya involves a few key steps to ensure that the ownership details of a vehicle are updated correctly.
Here’s how you do it:
Register on TIMS:
Both the current owner and the buyer need to have accounts on the NTSA TIMS portal (tims.ntsa.go.ke). If they don’t have accounts, they must register and enable SMS notifications for added security.
Initiate the Transfer:
The seller logs in to their TIMS account, selects “vehicle registration,” and then “transfer vehicle.” They choose “apply for transfer of ownership,” select the vehicle to be transferred, and enter the buyer’s details.
It’s important to ensure the buyer has a TIMS account as well.
Verify and Submit:
The seller must enter the correct ownership type (individual, financier, or diplomatic mission), fill in the new owner’s details, and upload a clear, colored scanned copy of the logbook in PDF format. After clicking “send verification code,” they enter the code sent to their registered number, tick the declaration box, make the required payment, and submit.
Buyer’s Acceptance:
The buyer then logs in to their TIMS account, selects “vehicle transfer,” and clicks “accept ownership.” They review the vehicle details, tick the declaration box, and approve the transfer.
For individuals, they must provide the collection point and the ID of the person authorized to collect the logbook before submitting.
Processing and Approval: The NTSA will process the transfer. The buyer should await an SMS notification confirming the successful transfer.
NTSA Logbook Transfer Charges
Transferring a logbook in Kenya involves several charges, which vary based on the engine capacity of the vehicle.
Here’s a breakdown of the fees:
- Up to 1000cc: Ksh 1,660
- 1001cc to 1200cc: Ksh 1,890
- 1201cc to 1500cc: Ksh 2,065
In addition to these transfer fees, there are other charges to consider:
- Search Fee: Ksh 500
- Postal Charges: Ksh 300
- Third Plate Sticker Fee (for older vehicles): Ksh 700
The total cost can range from Ksh 2,450 to Ksh 2,965, depending on the vehicle’s engine capacity and whether additional fees apply.
These charges ensure that the transfer process is smooth and that all necessary documentation is properly processed.
Common car capacities in Kenya include 1300cc and 1500cc engines, which are popular due to their balance of power and fuel efficiency.
How To Initiate Logbook Transfer Process?
To initiate a logbook transfer in Kenya, follow these steps:
- Log in to TIMS: Visit the NTSA TIMS portal at tims.ntsa.go.ke and log in to your account. If you don’t have one, you’ll need to register first.
- Vehicle Registration: Once logged in, select “Vehicle Registration” from the menu.
- Apply for Transfer: Navigate to the “Transfer Vehicle” section and click on “Apply for Transfer of Ownership.”
- Select Vehicle: You’ll see a list of vehicles registered under your name. Select the vehicle you want to transfer and click “NEXT.”
- Enter New Owner’s Details: Provide the new owner’s details, specifying whether it’s single or joint ownership. Ensure the new owner also has a TIMS account.
- Ownership Type: Choose the ownership type (Individual, Financier, or Diplomatic mission) and fill in the necessary details.
- Submit Details: Upload a clear, colored scanned copy of the logbook in PDF format.
- Verification Code: Click “Send Verification Code,” then enter the code sent to your registered number.
- Payment and Submission: Make the required payment online and click “Submit.”
A system notification will confirm the submission. The buyer will then need to accept the ownership transfer on their end to complete the process.
How To Accept a Logbook Transfer Process?
To accept a logbook transfer, follow these steps:
- Log in to TIMS: Go to the NTSA TIMS portal (tims.ntsa.go.ke) and log in to your account.
- Navigate to Vehicle Transfer: Under “Online Services,” select “Vehicle Transfer.”
- Accept Ownership: Choose “accept ownership” from the options available.
- Verify Details: Review the details of the vehicle being transferred. Ensure all the information is correct.
- Declaration and Approval: Tick the declaration box indicating that the details are accurate. Click “approve” to finalize the process.
- Collection Details: For individuals, fill in the collection point and the ID of the person authorized to collect the logbook.
- Submit Application: Once everything is in order, click “submit.” The application will be sent to NTSA for processing.
Wait for an SMS notification confirming the successful transfer. Smooth and straightforward! # accept a logbook transfer
How Long Does A Logbook Transfer Take in Kenya?
The logbook transfer process in Kenya typically takes about three working days to complete once all the necessary steps have been followed and the application has been submitted.
However, it can take up to two to three weeks for the new logbook to be printed and sent to the respective office where the application was made.
This delay is due to the time needed for processing and printing the new logbook at the NTSA headquarters in Nairobi. Read about How To Do A Motor Vehicle Search in Kenya?
Conclusion
Completing a logbook transfer in Kenya might seem daunting at first, but with the NTSA TIMS portal, the process has become more streamlined and accessible.
By following the outlined steps, you can ensure that your vehicle’s ownership details are updated swiftly and correctly.
This not only provides peace of mind but also aligns with legal requirements, thereby protecting your rights as a vehicle owner. Remember, a seamless transfer today means fewer headaches in the future.
